Edit an existing entry in Gravity Forms

How to Update an Existing Entry in Gravity Forms

Written by Casey Burridge

Last updated:

Categories Gravity Forms

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Let’s face it. At some point, we’re all faced with repetitive, boring tasks that just have to be done. For many people, updating existing entries in Gravity Forms is one of these tasks.

Editing entries in Gravity Forms isn’t difficult, but it often requires time and effort that’s better spent on other, more important projects. 

That’s why we’re going to show you two ways to update an existing entry in Gravity Forms: the regular way and the way that we recommend. Here’s what we’ll cover in this post:

  1. Editing entries in Gravity Forms the regular way
  2. Editing entries faster using the Inline Edit plugin
  3. Bulk updating multiple entries at the same time with GravityActions
  4. Using Inline Edit with GravityView to edit entries on the front end

Let’s go!

1. Updating Entries in Gravity Forms

Updating an existing entry using the Gravity Forms default editing capabilities works well if you only need to update a couple of entries every now and then. But if you have hundreds of entries that need updating, this is definitely not the most efficient way to do it.

Start by logging in to your WordPress website, hover over Forms and click Forms. Hover over the form you want to edit, you should see various links appear underneath the name of the form. Click on the one that says “Entries”.

Updating entries in Gravity Forms

You should now see a list of all the submissions for that form. Hover over the entry you want to edit and click the link that says “Edit”. Once you’ve finished editing the entry, click “Update”. 

Note: Gravity Forms also gives you the ability to add notes to the entry, print the entry, and resend Admin notifications to email addresses that you specify.

2. Updating Entries Using the Inline Edit Plugin

If you’re in need of a quicker, more efficient way to edit Gravity Forms entries, then look no further than our Inline Edit plugin. Here’s how you can use Inline Edit to update Gravity Forms entries 340% faster than before.

Install Inline Edit

Inline Edit comes as part of the GravityView All Access plan. You can also purchase it as a standalone plugin from our website.

If you already have a GravityView All Access license, you’ll need to install and activate the Inline Edit Add-On. To do this, hover over Views in your WordPress Admin Panel and click Manage Add-Ons. Scroll down until you see “Inline Edit by GravityView” and click “Install”.

Installing Inline Edit by GravityView

After installation, click “Activate”. Inline Edit will now show up in your list of active plugins. 

If you don’t have an All Access license, you’ll need to purchase the plugin and upload it to your WordPress site.

Enable Inline Edit on Your Form

To start editing form entries inline, you’ll need to enable Inline Edit on your form. To do this, navigate to your Forms page, hover over the form you want to edit, and click “Form Settings”. 

Gravity Forms Form Settings

Next, scroll down to the bottom of the page to where it says “Legacy Settings” and check the box to enable Inline Edit.

Enabling Inline Edit on Your Gravity Forms Form

Now that you’ve enabled Inline Edit, go to the Entries screen. You should now see a button that says “Enable Inline Edit” (yours may say “Toggle Inline Edit” – don’t worry it’s the same thing). 

Enable Inline Edit Button to edit existing entries in Gravity Forms

Note: If you want to turn on Inline Editing by default, you can do so with this code snippet.

After enabling Inline Edit, field entries display with a dotted line underneath. You can now edit your form entries without having to click “Edit” on each one individually. 

Instead, simply click on a field you want to change. You’ll see a lightbox appear where you can change the value of the field. When you’re done, click “Update” – it’s that easy!

Gravity Forms update existing entry

You can also bulk edit entries by clicking on a column header to bring up the edit box for each entry. If you have a lot of entries to edit, this is a serious time saver!

Gravity Forms bulk edit entries

Inline Edit bulk editing supports the following fields:

All Gravity Forms “Standard” Fields:

  • Single Line Text (Text)
  • Paragraph (Textarea)
  • Drop Down (Select)
  • Number
  • Checkboxes
  • Radio Buttons
  • Hidden

Nearly All “Advanced” Fields:

  • Name
  • Date
  • Time
  • Phone
  • Address
  • Website
  • Email
  • List
  • Product (User-Defined Price only)

Now you know how to update existing entries in Gravity Forms. 

3. Bulk Updating Multiple Entries at the Same Time With GravityActions

If you’re looking for a way to bulk update multiple Gravity Forms entries at the same time, look no further than GravityActions.

This powerful add-on allows you to save time and streamline your workflow. After installing the plugin, head over to the Gravity Forms entries page and select the entries you want to update. Next, click on the Bulk actions dropdown menu and select Bulk Edit Entries.

The GravityActions pop-up menu will now appear to guide you through the bulk editing process.

4. Using Inline Edit with GravityView

If you’re using GravityView to display entries on your website, you can enable Inline Editing to quickly update entries on the front end.

The first thing you’ll need to do is enable the Inline Edit feature inside the View Settings. To do this, edit your existing View, scroll down to the View Settings panel and check the box that says “Enable Inline Edit”.

GravityView View Settings enable Inline Edit

Now, Open your View on the front end and click the link that says “Enable Inline Edit”. You can now edit entry fields that appear in your View.

Note: Users will only be able to edit fields that they have access to.

Editing entries on the front end with GravityView

Gravity Forms: Quickly Update an Existing Entry

Updating existing entries in Gravity Forms is slow and can take a lot of time, especially if you have hundreds of entries that need changing.

That’s why we recommend using Inline Edit by GravityView to speed up the process. Using the Column Edit feature, you can bulk update entries in no time at all. Inline editing also works with GravityView, enabling you to update View fields on the front end of your website.

So what are you waiting for? Get Inline Edit by GravityView today!