Do users need to create an account to edit their entries?

No. With Magic Links, users can edit their entries without registering or logging in. They simply receive a secure, one-time link via email that grants access to their entry for a limited time.

Can I send the Magic Link to users automatically?

Yes, you can include the {gv_magic_link} merge tag in your Gravity Forms confirmations or notifications. This merge tag will be replaced with a magic link to edit the entry. This allows users to receive their secure edit link immediately after submitting a form—no manual steps required.

Can I restrict who is allowed to request a Magic Link?

Yes. You can require the user’s email to match the value submitted in a form field, or define a list of allowed email addresses or domains (like *@example.com). This ensures only authorised users can request and receive edit links.

Can I customize how long users have to edit their entries?

Absolutely. You can set expiration times for both the magic link itself and the total time allowed for editing after submission. These settings are available per View, giving you complete control over the editing window.

Are magic links secure? How do I ensure the right user can edit?

Yes, they are secure. Each link is unique, hashed, and time-sensitive. You can configure email validation rules to ensure only the correct user receives the link and can access the edit screen. You can also control both link expiration and the overall edit window.

Can I control which emails are allowed to edit entries?

Yes. You have two options for allowing users to edit entries without logging in: Dynamic matching of the form’s email field: You can select from any email field that is in the form connected to the View. The magic link confirmation email will only be sent to emails that match the submitted entry. This setting is optional; you don’t need an email field if you use the Allowed Emails setting. Predefined “Allowed Emails” list: Make a list of email addresses that are allowed to edit, including “wildcard” matches, where you can match addresses from a whole domain name (e.g., *@example.com will match all emails that contain @example.com).

Let people update their entries from a link in their email

The Magic Links feature in GravityView Pro lets users update their Gravity Forms entries through secure, time-limited links sent by email—no login required.

Enable secure, frictionless entry edits

Magic Links makes it effortless for the right people to update their Gravity Forms submissions—no login, no passwords, no support headaches. Send a time-limited, email-validated link that opens directly to the correct entry, giving users a seamless editing experience while keeping data access tightly controlled.

Let users update entries instantly without creating accounts
Protect data with unique, expiring links validated by email
Reduce support load by removing login friction and manual edits

An email with a link titled 'Edit the entry'

Built for teams that need security and scale

Magic Links gives you granular control over who can request, receive, and use edit permissions. Configure expiration windows, restrict access by email or domain, and integrate links directly into your Gravity Forms confirmations or notifications.