GravityExport
vs GravityExport Lite

Delivery

Send exports where they need to go, on a schedule

Lite gives you a download URL that someone has to visit. GravityExport adds export feeds that run on their own: a weekly lead report that lands on a client’s SFTP every Monday, a daily CSV dropped into Dropbox, a Google Sheet that updates itself as entries arrive. Lite users have been asking for this on the support forum for years.

Is there a way to schedule this export? Update the link on a specified time frame i.e daily/weekly etc etc.

Request from a GravityExport Lite user · WordPress.org

When exports run

• Automatically, each time a new entry is submitted
• On a schedule: hourly, twice daily, daily, weekly, every 30 days, or a custom interval in hours
• By webhook, whenever a URL you control is requested

A scheduled run can send every entry in the form, or only the entries added since the last successful run. You choose under Entries to Include. A run that fails does not move the starting point, so nothing gets skipped. This applies to file destinations: Google Sheets always rewrites the whole tab, so it sends everything on every run.

Where files go

Google Sheets writes straight into a spreadsheet your team already has open, so the numbers are there without a download step in between.

Exports can re-run when an existing entry is updated, and single-entry exports can deliver the files someone uploaded alongside the export. Every feed keeps an Activity Log of its recent runs, so you can see what went out and when. If a scheduled export fails, GravityExport shows a dashboard notice, cleared after the next successful run. Separately, an optional connection monitor watches your Dropbox, Box, and Google Sheets connections and can alert you by dashboard notice, email, or both.

Once a delivery feed is set up the way you want it, Copy to Other Forms applies the same setup, storage included, to as many of your other forms as you need.

Filtering

Only export the entries you want

GravityExport adds conditional logic to exports, and lets you save as many separate exports per form as you need. Build condition groups on any field value, and only the entries that match are included.

“Save Multiple Excel Export URLs for one Form … such that it will only export a subset of Entries that agree with the logic”

Request from a GravityExport Lite user · WordPress.org

Filter first

• Build any/all condition groups on any field value
• Filter on when an entry was submitted, on who created it, and on approval status
• Exclude several values at once with the has NONE of operator
• Pick dates from a calendar, and match product and pricing fields as numbers rather than as formatted currency

Save as many exports as you need

Each set of rules is saved as its own export, with its own secure download URL, filename, file format, field selection, sort order, and permissions. New exports default to people signed in with export access rather than to anyone with the link. A monthly finance report and a live operations feed come off the same form without touching each other.

Structure

One row per item, not everything crammed into one cell

By default a List field or a Nested Forms field exports as a single row, with every item packed into one cell and separated by a delimiter. GravityExport can give each item its own row instead, so every item is a record you can sort and filter rather than a string you have to split. The entry’s single-value fields sit on the first row of each group, so a fill-down gets you fully populated rows when you need them.

It works on List fields and on GP Nested Forms (Gravity Wiz), and you can switch it on for a single export, for a whole form, or as the default for new forms.

But when there’s more then one order made the content is shown in one row and separated by “—” I want the content in separated rows.

Request from a GravityExport Lite user · WordPress.org

Format

Hand someone a branded document, not a spreadsheet

GravityExport adds .pdf alongside .xlsx and .csv, both on the download URL and on scheduled deliveries. Export one PDF containing every entry, or a separate PDF for each one.

Layout is yours: portrait or landscape, Letter or A4, your choice of font, header and row colors including alternating rows, and page numbers worded and aligned how you want. The form title can sit on the first page, on every page, or on odd pages only for double-sided printing. Images uploaded through the form can be rendered in the document itself rather than printed as a link.