How do I get Edit Window?

Edit Window is part of GravityView Pro, and the All Access Pass includes GravityView Pro. If you have an older GravityView license with extensions you bought separately, you keep those extensions and their updates. That license doesn’t include Edit Window. To get it, upgrade to GravityView Pro or the All Access Pass.

Does it work with the Views I’ve already built?

Yes. Turn on Edit Window in the View’s Edit Entry settings, choose a deadline and click Update. Your layout, fields and entries stay as they are.

Which deadlines can I set?

Four: when the form’s schedule ends, a set time after the entry was submitted (in hours, days or weeks), a specific date and time, or a Date field on the entry, closing on, before or after that date. Custom closing rules can also use saved field values, such as a Status field.

What happens to an entry after the window closes?

It stays in the View with everything that was submitted. The Edit link disappears, and anyone who opens an old edit link sees your message instead of the edit form.

Can people still cancel their entry after editing closes?

Yes, by default. If people can delete their own entries in the View, add a Delete link field to the View so they can still cancel after editing closes. To close deleting at the same deadline, turn on “Also apply to deleting entries.”

Can staff still edit entries after the deadline?

Yes. Administrators and other users who can edit other people’s entries aren’t affected by Edit Window.

Does it lock the entry everywhere?

No. Edit Window applies to the View where you turn it on. Another View of the same form can still allow editing, and edits in the WordPress admin, imports and the Gravity Forms API aren’t affected.

What if someone opens the edit form before the deadline and saves after it?

Nothing changes. GravityView checks the deadline again when the form is saved, so a late save shows the closed message and the entry stays as it was.

Can people move their own deadline?

Only if they can edit the Date field the deadline is based on. Leave that field out of the View’s Edit Entry layout, or limit who can edit it in the field’s settings, and the deadline stays where you set it.

What do people see when the window is closed?

Your own message, if you write one. Otherwise, a deadline based on the form’s schedule shows the form’s schedule message, and the other deadlines show “The deadline for editing this entry has passed.”

Does it send reminders or stop new submissions?

No. Edit Window doesn’t send deadline reminders, and it doesn’t stop people from submitting the form. To close the form itself, use the form’s schedule in Gravity Forms, which Edit Window can follow.

Pro feature

Let people edit their entries until the deadline

Edit Window closes editing in a View at the deadline you choose, such as the day registration ends or a week before the event. The Edit link goes away and old edit links stop working. The entry stays in the View, and staff can still edit it.

See How It Works

Setup Guide

The Edit Window settings closing editing 7 days before each session's date, with a member's dashboard on top: the two registrations within 7 days show Editing closed, and the two later ones still show Edit registration.

Editing stays open until your cutoff

Registrations, applications and RSVPs usually have a cutoff for edits. Edit Window adds that cutoff to the Views you’ve already built, in each View’s Edit Entry settings, so you aren’t chasing late edits by hand.

Without Edit Window

Entries stay editable after your cutoff.
To stop late edits, you hide the entries or write custom code.
Anyone with an old edit link can still open the form.

With Edit Window

Editing closes at the deadline you choose.
The Edit link goes away, and the entry stays in the View.
An old edit link shows your message instead of the form.

Edit until the deadline, then it closes

Before the deadline, people update their own entries as usual. After it, the Edit link disappears and the entry stays in the View with everything they submitted. Your team can start the next stage knowing people can no longer edit those entries through this View.

An old edit link shows your message instead of the form.
A form opened before the deadline and saved after it changes nothing.
Staff who can edit other people’s entries are never locked out.

Close editing at the deadline you choose

Pick one of four deadlines in the View’s Edit Entry settings. A workshop site, for example, closes editing 7 days before each session, using the session date on each registration.

Use the form’s schedule end, a set time after submission, a fixed date or a Date field on the entry.
Close on, before or after an entry’s date, at the time of day you set.
Editing an entry doesn’t restart the clock.

Close it on your own rules

Custom closing rules combine the deadline with saved entry values in AND and OR groups. On the workshop site, a registration closes at its deadline or as soon as its Status changes to Confirmed, whichever comes first.

Close on field values alone, like an application moving to Under review, with no date at all.
Deleting can close too, or the Delete link can stay after editing closes.
Each View has its own window, so a staff View of the same form can stay open.

Set it up in three steps

It all happens in the View’s Edit Entry settings.

Step 1

Turn on Edit Window

In your View’s settings, click the Edit Entry tab and turn on Edit Window.

Step 2

Choose the deadline

Pick the form’s schedule end, a set time after submission, a fixed date or a Date field on the entry.

Step 3

Update the View

When the deadline passes, the Edit link goes away and the entry stays in the View.

Deadlines that fit the process

Each of these is one View with Edit Window turned on.

Date field

Event registrations

Attendees edit their details until 7 days before their session.

Form schedule

Conference sign-ups

Editing closes when registration closes, using the end date in the form’s schedule.

Fixed date

Grant applications

Applicants polish their application until the review starts on the date you set.

Time after submission

Directory listings

People fix typos for 48 hours after they submit, then the listing is final.

Custom rule

Job applications

Candidates edit their application until its Status changes to Under review.

GravityBoard Due Date

Client requests

Clients edit a request in the View until the Due Date on its board card.

Simple pricing.
Infinite possibilities.

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Edit Window settings with Closes 7 days before the session highlighted

Try Edit Window

Edit Window lets people edit their own entries until a deadline, then closes editing while the entries stay visible.

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Have any questions?

Here are a few common questions about Edit Window.