How to migrate forms and entry data to a new site in Gravity Forms

How to migrate your Gravity Forms forms AND entry data to a new site

Written by Casey Burridge

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Categories GravityMigrate

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For Gravity Forms users, moving data from one site to another has always been a daunting task. While Gravity Forms allows you to export entries and forms, there’s no way to migrate both forms and entry data from one site to another. 

Transferring your data manually or using complicated workarounds requires significant time and effort, and often does not produce the desired result. 

With GravityMigrate, the struggle is over! In this tutorial, we’ll guide you through the process of using GravityMigrate to move your forms and entry data from one website to another quickly and easily.

What is GravityMigrate?

GravityMigrate plugin card

GravityMigrate is a new add-on for Gravity Forms that makes it easy to migrate your forms and related data from one website to another. GravityMigrate gives you the ability to export your important Gravity Forms data and import it to a new website with no technical knowledge required!

Preserving the link between forms and entry data

You may be wondering why it’s necessary to use a third-party add-on for migrating forms and data. After all, Gravity Forms allows you to export/import forms, and you can also export entries.

However, Gravity Forms does not give you a way to import entries, and it does not allow you to import/export forms and entry data together. This is what makes GravityMigrate so powerful—it allows you to migrate all your data, exactly how it was on the old site!

So if you have dozens of forms and hundreds of entries and want to preserve that on the new site, GravityMigrate is the plugin for you!

Why migrate your forms and data to a new site?

There are many reasons why you may want to migrate your Gravity Forms forms and entry data to a new website:

  • Moving to a new domain: Perhaps you are migrating your content to a new domain, or rebuilding your website entirely on a new host. In this case, having the ability to migrate your existing forms and entries will save you a lot of time and effort.
  • Transferring data from a staging site: When designing a new website, it’s common to build on a staging site first before going live on production. When the time comes to go live, GravityMigrate makes it easy to move all Gravity Forms related data. 
  • Moving data from a demo site: We offer our users a free 30-day demo site preloaded with Gravity Forms and related add-ons. Many of our users build impressive setups on their demo site that they want to preserve and transfer to their own sites. GravityMigrate makes this easy!

When moving your data, the first thing you’ll need to do is install GravityMigrate on both your old and new websites.

Install GravityMigrate on both sites

The GravityMigrate plugin is currently in beta and only accessible to users with a GravityKit All Access license. If you are an All Access customer, you can install GravityMigrate from the “Manage Your Kit” screen in your WordPress dashboard.

GravityMigrate plugin card on the GravityKit "Manage Your Kit" page in WordPress

After installing and activating the GravityMigrate addon, the next step is to choose the data you want to migrate.

Select the forms and data you want to export

After installing GravityMigrate on your old site, hover over “GravityKit” and click “GravityMigrate”. Now scroll down to “Export” and select the forms and data you want to export.

In this example, we’ve selected our “Employment Application” form. Under “Export Additional Data” we’ve chosen to export the entries, uploads and files, and Gravity Forms settings related to our form.

The GravityMigrate export settings

Next, we’ll limit entries to those submitted within a certain date range, and set a password for the export file.

The export settings in GravityMigrate for selecting a date range and setting a file password

When we click “Export”, GravityMigrate will generate a ZIP file containing our chosen forms and the additional data we selected (entries, files, and settings). 

💡 Pro tip: With GravityMigrate, you can migrate all your Gravity Forms related data (not just forms and entries), including add-on data & settings, files, and more!

Import the data to the new site

After downloading the GravityMigrate export file, the next step is to import the data to your new website. 

Start by logging in to your new website, hovering over “GravityKit” and clicking “GravityMigrate”. Now drag and drop your ZIP file into the box to begin the import process. 

The upload box for uploading GravityMigrate ZIP files; it reads Drag & Drop your files or Browse

After your file has been processed, you will need to select the data you want to import. To import everything that you exported from the old site, simply click “Select All”.

The import settings in GravityMigrate

When you’re done, click “Import”. GravityMigrate will then begin importing your data. Importing can take several seconds, depending on the amount of data you have, so don’t exit the page during this process. 

When the import has finished, your forms and entries will be exactly how they were on the old site. That’s it! 

Check your data

Once the import process is complete, go to the “Forms” page and double check that your forms were correctly imported. Then check out the entries associated with those forms to ensure they were also correctly imported. 

Migrate your Gravity Forms forms and entries to your new website

Moving Gravity Forms data from one site to another can be a complex and time-consuming task. While the Gravity Forms plugin does allow you to export forms and entries, there’s no way to migrate these to a new website.

In this post, we showed you how to migrate your Gravity Forms forms and entries to a new website using GravityMigrate. This powerful add-on is the ultimate, all-in-one migration tool for Gravity Forms, so add it to your toolkit today!

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