Running a business is no easy feat. When you’re juggling tasks and to-dos, an effective project tracking tool is your greatest asset. If you already use WordPress, you’re in luck. There are plenty of WordPress project management plugins to choose from.
Track clients, deadlines, and milestones right from your WordPress dashboard. Plus, stay in the loop with your team members, even as you work asynchronously.
So, if you’re ready to take organization and collaboration to the next level, follow along as I compare the seven best project management plugins for WordPress.
The power of WordPress project management plugins
Working from home is the new normal for many of us. While strategic project management has always been useful, it’s become vital in recent years.
Remote work makes clarity, communication, and collaboration all the more challenging. Project management plugins ensure every team member is on the same page—even if they aren’t in the same room, timezone, or country.
Plus, project management plugins enhance accountability, streamline efficiency, and pave the way for data-driven insights.
Working without project management software is like navigating a maze blindfolded. Instead of running into dead ends, retracing your steps, and wasting time, let a project management plugin be your roadmap to success.
You’re spoiled for choice with project management plugins. Talk about analysis paralysis!
Don’t worry, I’ve done the hard work for you. Based on reviews and reputable sources across the web, I’ve narrowed down the top seven WordPress project management options. Explore these tools and choose the right one for your needs, niche, or industry.
Gravity Forms and GravityView
Premium/free: Starts at $129/year.
Typical users: WordPress agencies and small business owners looking for flexible, customizable solutions.
You’ve probably heard of Gravity Forms; it’s one of the most popular form builders for WordPress. But this tool’s power goes beyond data capture when you add GravityView into the mix.
The GravityView add-on converts form entries into versatile front-end tools, including project management systems.
The first step is creating a form to submit tasks or assignments. Build a custom form with your preferred fields, or use Gravity Forms’ free task tracking form template. Add priority levels, assign tasks to certain users, upload files and resources, and more!
Then, with GravityView, transform that data into a front-end table where you can sort, search, edit, and track projects. Assignees can upload their work or add progress notes. Plus, Gravity Forms offers notification emails so users never miss important updates.
Whether you need a simple WordPress task management app for your marketing team or a bug tracker for engineering, Gravity Forms with GravityView is the ultimate versatile solution.
Live demo
See how it works! View a live demo of the task management system and get your own free trial site to test out the plugin.
Key features
- Drag and drop builder
- Pre-made form templates
- Assign tasks to different users
- Restrict user permissions and views
- Upload files with form submissions
- Sort and filter by priority level
- Update statuses and submit responses from the front end
- Receive email notifications
UpStream
Premium/free: Free version available; premium plans start at $79/year.
Typical users: Small agencies and freelancers.
UpStream is a project management plugin for WordPress with a healthy suite of free features. Create tasks with milestones, date ranges, and color coding, then assign team members. This plugin’s front-end view allows clients to track projects without accessing your WordPress admin dashboard, so it’s a great tool for agencies and freelancers.
One of my favorite features with UpStream is discussion threads. Team members can chat, problem solve, and collaborate in one centralized location. Say goodbye to missed emails!
As mentioned, UpStream is a free plugin. However, it also offers premium extensions for features like front-end editing, calendar view, and email notifications. You can’t buy individual extensions, so you’ll have to choose which premium plan has the right features for you.
Live demo
Sign up for a free demo of UpStream, which includes all premium extensions.
Key features
- Custom tasks, milestones, and bug tracking
- File uploads
- Front-end editing
- Project discussion threads
- Client logins for project clarity
- Managed user roles
- Custom CSS
Panorama
Premium/free: Free version available; premium plans start at $69/year.
Typical users: Agencies and cross-functional teams.
Calling all visual learners! Panorama is a project management plugin with at-a-glance clarity. When you add project data into Panorama, it transforms the details into attractive charts and timelines.
Panorama’s project management interface includes options for ownership, milestones, document approval, and deadlines. This tool tracks project statuses according to set schedules. No manual calculations necessary—Panorama calculates timing and percentage of completion. It even flags projects that are behind schedule.
This plugin is especially useful for client-facing teams, allowing third parties to see their project statuses in real time. (Don’t worry, clients only see the projects you allow.) Additionally, you can white label Panorama to match your branding for an ultra-polished experience.
As an added bonus, Panorama offers a-la-carte add-ons if a premium bundle doesn’t work for you.
Live demo
Try Panorama for yourself with a free demo.
Key features
- Charts and timelines
- Task delegation between teams and users
- Document management and approval
- White labeling for brand alignment
- Discussion threads
- Client dashboards
- Sub-tasks for detailed management
Zephyr Project Manager
Premium/free: Free version available; Zephyr Project Manager Pro is $99 for a lifetime license with unlimited domains.
Typical users: Budget-conscious teams and Android users.
If you’re looking for bang for buck, Zephyr Project Manager is a fantastic option. This WordPress project management plugin has a solid free option and a very affordable Pro license for a one-time fee. This includes unlimited domains along with free updates and support—forever!
With Zephyr, you can create custom projects with start and end dates, informative descriptions, and assignees. It also features discussion boards, file uploads, priority tags, and progress charts. While Zephyr isn’t quite as striking as Panorama, it still has a nice, clean interface.
Another unique feature that sets Zephyr apart is its Android app. Keep up with your projects on-the-go. Updates will sync with your WordPress dashboard.
Besides its powerful features, Zephyr also stands out for supporting unlimited projects and tasks. The sky’s the limit!
Live demo
Zephyr Project Manager does not offer a live demo, but their pro license includes a 30-day money back guarantee.
Key features
- Unlimited projects
- Custom CSS
- Android app support
- Priority labels
- Email notifications
- Discussion panel
- File and link sharing
- Progress charts and calendars
FluentBoards for WordPress
Premium/free: Free version available; Pro starts at $129/year.
Typical users: Teams seeking robust project management, freelancers, and small businesses.
FluentBoards is a next-generation project management solution designed to streamline your workflow without leaving the WordPress dashboard. Perfect for teams juggling multiple projects, FluentBoards combines Kanban-style task management, real-time communication, and goal tracking into a seamless package.
Create tasks, set priorities, and manage multi-stage workflows with intuitive drag-and-drop functionality. Assign tasks to team members, attach client details, and stay updated with email notifications—all from a centralized hub. Whether you’re collaborating in-office or on the go, FluentBoards ensures you’re always in sync.
Its advanced features, like workflow visualization, customizable dashboards, and robust admin tools, make it ideal for businesses of all sizes. The free version offers a solid starting point, while the Pro plan unlocks advanced features like real-time communication and enhanced workflow customization.
Live demo
FluentBoards offers a free demo where you can explore its features.
Key features
- Multi-stage Kanban boards with drag-and-drop functionality
- Task filters for assignees, priorities, and deadlines
- Real-time team communication and file sharing
- Workflow visualization with switchable Kanban and table views
- CRM integration for task-specific client details
- Customizable dashboard and board backgrounds
- Secure user roles and permissions for team management
WP Project Manager
Premium/free: Free version available; Pro plans start at $79/year.
Typical users: Freelancers and organizations with contractors.
WP Project Manager takes collaboration to the next level. By putting tasks and milestones in clear Gantt charts and Kanban boards, every team member gets instant clarity. However, managers still have full control over user permissions and views.
This plugin keeps all relevant documents in one centralized location, and its direct messaging feature is a fast, easy way to contact key players. Or, you can leave comments for asynchronous communication with the whole team.
If you’re a freelancer or your team relies on contractors, you’ll love the built-in time tracker. It logs hours worked and automatically calculates charges, making invoicing a breeze. Control user permissions, so contractors only see their applicable projects.
WP Project Manager features a recurring task option, making it easier than ever to plan and manage future tasks.
Live demo
Take WP Project Manager for a spin with a free demo.
Key features
- Drag-and-drop editor
- Gantt charts and Kanban boards
- Unlimited tasks and users
- Recurring tasks
- File uploads and linking
- Calendars and progress bars
- Private messenger
- Daily digest emails
Zapier
Premium/free: Free version available; Premium plans start at $19.99/month.
Typical users: Users who want to automate task management between existing tools.
The last WordPress project management plugin is a bit different from the rest on this list. Zapier isn’t a standalone project management tool. Instead, it links your favorite apps and automates repetitive tasks.
For example, let’s say you use Gravity Forms for bug reports and Trello for IT task management. Through “Zaps”—connections between apps—Zapier automatically transforms form submissions into Trello cards. This way your IT team can track the bugs needing investigation.
This is just one simple example: There are endless ways to use Zapier for project management. The tool integrates with virtually every popular web app out there. Calendars, email providers, email marketing platforms, CRMs… you name it!
It’s extremely versatile. However, some users—especially those with limited WordPress expertise—may need help configuring Zaps and automations.
Live demo
Zapier offers a guided product tour so users can explore its features and functionality.
Key features
- Extensive app support
- Integrations with your existing tools
- Automated repetitive tasks
- Workflow templates
- Scalable solutions
- No coding required
- Extensive documentation
Choose a WordPress project management plugin today
Are you ready to streamline your workflows and manage projects with ease? Then don’t wait! Install your preferred WordPress project management plugin today. You’ll save hours on manual assignment tracking, updates, file sharing, and more.
If you’re looking for a versatile plugin that goes beyond project management, Gravity Forms with GravityView is your go-to. However, the seven plugins I explored above are all excellent options.
As long as you’re using a feature-rich project management plugin, you can’t go wrong.
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