How to Import Gravity Forms entries from a CSV file

How to import Gravity Forms entries from a CSV file

Written by Casey Burridge Marketing Coordinator at GravityKit since 2021, Casey is an expert on Gravity Forms, WordPress, and marketing.

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Are you looking for a way to import Gravity Forms entries?

You may have noticed that Gravity Forms does not support entry importing. However, you can import entries to Gravity Forms using a plugin!

In this comprehensive tutorial, we’ll show you how to import Gravity Forms entries from a CSV file in three simple steps. Let’s get started!

Install the GravityImport plugin

Import entries from a CSV to Gravity Forms

Before you can start importing entries, you’ll need to install the GravityImport add-on for Gravity Forms. GravityImport enables you to mass import form entries to Gravity Forms using a simple user interface! 

GravityImport is the only Certified Gravity Forms add-on for importing entry data.

Create a CSV file of your entries

GravityImport will turn each row in your CSV file into a Gravity Forms entry. If your entry data exists in a different format, you’ll need to convert it to CSV first. Here are some common ways to do this.

Export existing entries from Gravity Forms

If you’re migrating entries from one site to another, you can export your existing form entries to CSV format.

To do this, hover over “Forms” and click “Import/Export”. Next, select a form from the dropdown menu, and choose the fields you want to export.

The 'Import/Export' page in Gravity Forms; the 'Export Entries' tab is highlighted, and so it the 'Select a Form' dropdown

After configuring the export, click “Download Export File” to download your entry data as a CSV file.

Use a spreadsheet program to save entry data to CSV

If your form entry data exists outside of Gravity Forms, you can use a spreadsheet program to convert it to CSV format. Excel, Apple Numbers, and LibreOffice all have this functionality.

Now that you’ve installed GravityImport and exported your entry data to CSV, follow these 3 steps to import you form entry data into Gravity Forms.

Step #1: Upload your CSV file of entries

Now that you have your form data in CSV format, the first step is to upload it to your site using GravityImport. To do this, hover over “Forms”, click “Import/Export”, and select “Import Entries”. You can now drag and drop your CSV file to upload it.

The GravityImport screen; there is a box titled 'Drop file or click anywhere to upload'

After uploading the CSV file with your form entries, choose whether you want to import the data to an existing form, or a new form. If you select “Create a New Form”, GravityImport will build a new form for you automatically during the import process.

A title reads 'Where would you like to import the entries' with two options: An Existing Form and Create a New Form

And choosing where to import your entries, click “Continue With Import”, and move on to step two.

Step #2: Map your form fields to the correct field types

The next step is to map each column in your CSV file to the correct field type. If you’re importing data to an existing form, you will be able to choose from the existing form fields.

The field mapping screen in GravityImport, allowing you to map CSV columns to the correct field type in Gravity Forms

You also have the ability not to import certain columns in your file. To remove a column from the import, simply click on the ‘x’ icon to the right of the “Field Type” dropdown.

When you’re done, click “Continue With Import”.

Step #3: Configure the import options

The final step is to configure the import options. There are several options here, enabling you to customize the import process.

For example, you can filter rows using conditional logic, enable email notifications for each imported record, skip field validation, and more! If you’re importing entries to an existing form that includes active feeds, you can choose whether to trigger these for each imported record.

Import options for importing entries using GravityImport

After configuring the import options, click “Continue With Import”. GravityImport will now import your form entries from the CSV to Gravity Forms!

A notification that reads 'Import has finished: We have processed and imported all 8,012 records'; there are two buttons below: 'View Imported Records', and 'Start New Import'

When the import is finished, you’ll be able to view all the imported entries.

Gravity Forms import not working?

While unlikely, you may get an error when trying to import your Gravity Forms entries from a CSV file. This may be due to WordPress’s default security settings blocking the upload of certain file types (including CSV files). To allow uploading of CSV files, you can install the WP Add Mime Types plugin.

Import form data using the GravityImport plugin

Having the ability to import Gravity Forms entries from a CSV file is helpful if you need to migrate to a new website, or move data from a different platform.

In this post, we showed you how to import Gravity Forms entries from a CSV file in three simple steps! Using GravityImport, you can mass import form entry data to Gravity Forms quickly and easily.

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