--- title: "GravityExport vs GravityExport Lite" date: 2026-08-20 author: "Mono Kit" link: "https://www.gravitykit.com/gravityexport-lite-vs-gravityexport/" --- **Compare / GravityExport Lite** # GravityExport vs GravityExport Lite GravityExport Lite gives you a download URL someone has to visit. GravityExport delivers on a schedule you set, filtered to the entries you want: CSV, Excel, or PDF to Dropbox, Box, or SFTP, or straight into a Google Sheet. Everything Lite does today keeps working. [See Pricing](#purchase-options) ### What's the verdict? Both plugins export your Gravity Forms entries to Excel and CSV, and both give you a secure download URL. The difference is who does the fetching. With Lite, a person visits the link. With GravityExport, the file delivers itself on a schedule to Dropbox, Box, SFTP, or Google Sheets, filtered to the entries you choose, and it can render PDFs. If nobody minds visiting a link, Lite is still the right tool. ### Choose GravityExport if... You need exports to arrive somewhere on their own: a weekly client report on an SFTP server, a daily CSV in Dropbox, a Google Sheet that updates as entries come in. Choose it too when one form needs several different exports, when only some entries should be included, or when you need PDF output. ### Stay on GravityExport Lite if... Someone on your team is happy to open a link and download the file when they need it, and one export per form covers you. Lite handles Excel and CSV, field selection, transposed layouts, entry notes, and a secure shareable URL, and it stays free. ## Core differences and capabilities | **Feature** | **GravityExport Lite** | **GravityExport** | |---|---|---| | Excel (.xlsx) and CSV export | Yes | Yes | | Secure shareable download URL | Yes | Yes | | Entry notes, transposed layout, field selection | Yes | Yes | | Export attached to a notification | Yes | Yes, multiple | | PDF export | No | Yes | | Automatic and scheduled exports | No | Yes | | Delivery to Dropbox, Box, SFTP | No | Yes | | Delivery to Google Sheets | No | Yes | | Conditional logic on which entries export | No | Yes | | Multiple saved exports per form | No | Yes | | One row per List field or Nested Forms item | No | Yes | | Send only the entries added since the last successful run | No | Yes | | Activity log of recent export runs | No | Yes | | Copy an export's setup to other forms | No | Yes | ## Decision factors Delivery ### Send exports where they need to go, on a schedule Lite gives you a download URL that someone has to visit. GravityExport adds export feeds that run on their own: a weekly lead report that lands on a client's SFTP every Monday, a daily CSV dropped into Dropbox, a Google Sheet that updates itself as entries arrive. Lite users have been asking for this on the support forum for years. > Is there a way to schedule this export? Update the link on a specified time frame i.e daily/weekly etc etc. > > Request from a GravityExport Lite user · WordPress.org #### When exports run - Automatically, each time a new entry is submitted - On a schedule: hourly, twice daily, daily, weekly, every 30 days, or a custom interval in hours - By webhook, whenever a URL you control is requested A scheduled run can send every entry in the form, or only the entries added since the last successful run. You choose under **Entries to Include**. A run that fails does not move the starting point, so nothing gets skipped. This applies to file destinations: Google Sheets always rewrites the whole tab, so it sends everything on every run. #### Where files go ![Dropbox logo](https://www.gravitykit.com/wp-content/uploads/2026/08/gravityexport-destination-dropbox.png) *Dropbox*![Box logo](https://www.gravitykit.com/wp-content/uploads/2026/08/gravityexport-destination-box.png) *Box*![SFTP and FTP server icon](https://www.gravitykit.com/wp-content/uploads/2026/08/gravityexport-destination-sftp-ftp.png) *SFTP, FTP & your own server*![Google Sheets logo](https://www.gravitykit.com/wp-content/uploads/2026/08/gravityexport-destination-google-sheets-2026.png) *Google Sheets* Google Sheets writes straight into a spreadsheet your team already has open, so the numbers are there without a download step in between. **Scheduled exports deliver to storage, not to an inbox.** There is no "email this file every Monday" option. If someone needs the numbers in front of them on a schedule, send the export to Google Sheets and share that: the sheet updates in place, so the link you send once stays current. Cloud storage works the same way, but the default filename includes the date, so give the export a fixed custom filename if you want one permanent link. You can attach an export to a Gravity Forms notification, but notifications fire on form activity rather than on a schedule. Exports can re-run when an existing entry is updated, and single-entry exports can deliver the files someone uploaded alongside the export. Every feed keeps an **Activity Log** of its recent runs, so you can see what went out and when. If a scheduled export fails, GravityExport shows a dashboard notice, cleared after the next successful run. Separately, an optional connection monitor watches your Dropbox, Box, and Google Sheets connections and can alert you by dashboard notice, email, or both. Once a delivery feed is set up the way you want it, **Copy to Other Forms** applies the same setup, storage included, to as many of your other forms as you need. Scheduled exports run in the background and process large forms in chunks. Plain CSV streams row by row, so form size is not the limit it is on a download link; Excel assembles the whole file, so GravityExport checks the memory estimate before it starts. Connecting Dropbox, Box, or Google Sheets requires a GravityKit license that includes GravityExport. --- Filtering ### Only export the entries you want GravityExport adds conditional logic to exports, and lets you save as many separate exports per form as you need. Build condition groups on any field value, and only the entries that match are included. > "Save Multiple Excel Export URLs for one Form … such that it will only export a subset of Entries that agree with the logic" > > Request from a GravityExport Lite user · WordPress.org #### Filter first - Build any/all condition groups on any field value - Filter on when an entry was submitted, on who created it, and on approval status - Exclude several values at once with the **has NONE of** operator - Pick dates from a calendar, and match product and pricing fields as numbers rather than as formatted currency #### Save as many exports as you need Each set of rules is saved as its own export, with its own secure download URL, filename, file format, field selection, sort order, and permissions. New exports default to people signed in with export access rather than to anyone with the link. A monthly finance report and a live operations feed come off the same form without touching each other. --- Structure ### One row per item, not everything crammed into one cell By default a List field or a Nested Forms field exports as a single row, with every item packed into one cell and separated by a delimiter. GravityExport can give each item its own row instead, so every item is a record you can sort and filter rather than a string you have to split. The entry's single-value fields sit on the first row of each group, so a fill-down gets you fully populated rows when you need them. It works on List fields and on GP Nested Forms (Gravity Wiz), and you can switch it on for a single export, for a whole form, or as the default for new forms. > But when there's more then one order made the content is shown in one row and separated by "—" I want the content in separated rows. > > Request from a GravityExport Lite user · WordPress.org --- Format ### Hand someone a branded document, not a spreadsheet GravityExport adds `.pdf` alongside `.xlsx` and `.csv`, both on the download URL and on scheduled deliveries. Export one PDF containing every entry, or a separate PDF for each one. Layout is yours: portrait or landscape, Letter or A4, your choice of font, header and row colors including alternating rows, and page numbers worded and aligned how you want. The form title can sit on the first page, on every page, or on odd pages only for double-sided printing. Images uploaded through the form can be rendered in the document itself rather than printed as a link. ## Pricing and cost considerations | **Cost factor** | **GravityExport Lite** | **GravityExport** | |---|---|---| | Single site | Free | $99 per year | | Up to 3 sites | Free | $179 per year | | Up to 1,000 sites | Free | $299 per year | | Lifetime license | Not available | $399, $699, or $1,299 by site tier | | Local and staging sites | Unlimited | Unlimited, not counted against your tier | | Gravity Forms license needed | Any paid level | Any paid level | Prices were accurate at the time of writing. Please check the product pages for current pricing. ## Use cases and best fit ![](https://www.gravitykit.com/wp-content/uploads/2026/08/GE-over-GE-Lite.png) ### A weekly report a client can open without a WordPress account Your client wants numbers every Monday and does not want a login. Set an export to run weekly, deliver it to Google Sheets, and share that one spreadsheet. It updates itself in place, so the link you send once keeps working. **Best fit**: GravityExport --- ### A form whose entries only sometimes belong in the export Finance needs approved entries from last month. Operations needs everything from this week. Build the rules once per export, save both against the same form, and each one gets its own download URL, fields, and sort order. **Best fit**: GravityExport ![](https://www.gravitykit.com/wp-content/uploads/2026/08/GE-over-GE-Lite.png)--- ![](https://www.gravitykit.com/wp-content/uploads/2026/08/GE-Lite-over-GE.png) ### An occasional download someone fetches by hand One person exports one form now and then, opens it in Excel, and gets on with their day. No schedule, no filtering, no second export to maintain. Lite already does this, and it costs nothing. **Best fit**: GravityExport Lite ## Simple pricing. Infinite possibilities. GravityExport is trusted by agencies, nonprofits, developers, and WordPress users all over the world. Save $198 [ ### All Access Pass ](https://www.gravitykit.com/products/all-access-pass/) For builders needing our full suite of functionality. Original price $396 Sale price $198 first year Select price option Single Site Up to 3 Sites Up to 1,000 Sites Buy Now All Access Pass [In Cart - Checkout Now!](https://www.gravitykit.com/checkout/) Added to cart Our complete Kit of essential tools for extending and enhancing Gravity Forms—everything you need to build powerful web apps and workflows. - All GravityKit Add-Ons - All GravityView Layouts & Extensions - Perfect for heavy Gravity Forms users - Priority support via email - **Save $713 (65%)** vs. buying separately Save $49.50 [ ### GravityExport ](https://www.gravitykit.com/products/gravityexport/) One plugin Original price $99 Sale price $49.50 first year Select price option Single Site Up to 3 Sites Up to 1,000 Sites Lifetime Single Site Lifetime Up to 3 Sites Lifetime Up to 1,000 Sites Buy Now GravityExport [In Cart - Checkout Now!](https://www.gravitykit.com/checkout/) Added to cart Export Gravity Forms entries to Excel, CSV, PDF, or Google Sheets, then share them with secure links or deliver them to cloud storage on a schedule. - Send data to Google Sheets, Dropbox, Box, SFTP, or local folder - Export to Excel, CSV, or PDF - Combine data from multiple forms - Reports auto-update with new entries - Robust conditional logic filters - Unlimited exports with different formats ![](https://www.gravitykit.com/wp-content/uploads/2020/11/money-back-shield@3x.png)**We proudly offer a 30-day money-back guarantee** We want you to be **100% happy** with your purchase, or we’ll make it right. ## Have more **questions?** The questions Lite users ask most often before moving to GravityExport. #### Can GravityExport email me a report on a schedule? Not as an attachment. GravityExport delivers scheduled exports to storage: Google Sheets, Dropbox, Box, an SFTP or FTP server, or a folder on your own server. What it can put in an inbox is the link. Every export filter has a secure download URL that always serves the current file, and the `{gravityexport_download_url}` merge tag drops that link into a Gravity Forms notification. Pair a [scheduled export feed](https://www.gravitykit.com/docs/gravityexport/how-to-schedule-automated-exports/) with a notification carrying that tag, and the person who needs the numbers gets a current spreadsheet link without logging in. One thing to know: Gravity Forms notifications fire on form activity rather than on a recurring clock, so sending one every Monday regardless of submissions needs a scheduling add-on. #### Does every scheduled export send the whole form again, or only new entries? Either, and you choose. Under **Entries to Include**, a scheduled run can send every entry that matches the filter, or only the entries added since the last successful run. A run that fails does not move the starting point, so nothing gets skipped. One exception: the setting applies to file destinations. Google Sheets always rewrites the whole tab, so a Google Sheets feed sends everything on every run. Incremental runs arrived in GravityExport 1.15.0. Before that, every run re-sent the full set. Our guide to [exporting Gravity Forms entries automatically](https://www.gravitykit.com/export-gravity-forms-entries-automatically/) covers the wider setup, and the docs walk through [scheduling an automated export](https://www.gravitykit.com/docs/gravityexport/how-to-schedule-automated-exports/) step by step. #### Do I keep GravityExport Lite installed after upgrading? Yes. GravityExport builds on Lite rather than replacing it, so Lite stays installed and active alongside it. Everything you have already configured keeps working, and the paid settings appear next to the free ones. The dependency is real rather than a nicety. GravityExport 1.14.0’s support for attaching an export to multiple notifications lists GravityExport Lite 2.7.0 or newer as a requirement. #### How many sites does a GravityExport license cover? Licenses come as single site, up to 3 sites, or up to 1,000 sites, either annually or as a one-time lifetime license. Local and staging installs are unlimited and do not count against your total. You can upgrade at any time and pay only the difference in price, handled from your account page. [GravityExport](https://www.gravitykit.com/products/gravityexport/) works with any paid Gravity Forms license level, and does not include Gravity Forms itself. #### My export fails on a large form. Does GravityExport help? Yes, if you run it as a scheduled export rather than fetching it on demand. GravityExport Lite assembles the whole spreadsheet in memory before sending it, so peak memory grows with both the number of entries and the number of columns. An export fetched through a download URL is built at the moment the link is requested, which is where a large form runs out of memory. A scheduled GravityExport feed runs in the background instead. Past 500 entries it processes the form in chunks rather than in one pass, Google Sheets feeds use a separate resumable processor that streams pages to the API, and plain CSV streams row by row without assembling a file at all. Two formats still need the whole dataset in memory: Excel, and CSV with Column Position set to transposed. For those, GravityExport estimates the memory required before it starts and stops with a specific error rather than dying part-way through. Switching the feed to CSV with Column Position set to Top makes it stream instead. Our guide to [exporting Gravity Forms entries automatically](https://www.gravitykit.com/export-gravity-forms-entries-automatically/) walks through the setup. #### Can the export attach to more than one notification? Yes. The single-entry export can attach to as many of a form’s notifications as you need, using a multi-select rather than a single dropdown. That arrived in GravityExport 1.14.0, and needs GravityExport Lite 2.7.0 or newer and Gravity Forms 2.9.9.2 or newer. This attaches the newly submitted entry. To put the form’s full export into other notifications, use the `{gravityexport_download_url}` merge tag instead. The docs cover [attaching an entry export to a notification](https://www.gravitykit.com/docs/gravityexport/attaching-an-entry-export-to-a-notification-using-gravityexport-lite/). #### Can I send Gravity Forms entries straight to Google Sheets? Yes, since GravityExport 1.15.0. Connect your Google account in the GravityKit settings, then point a feed at an existing spreadsheet or have it create a new one. The sheet updates in place as entries arrive, so anyone you have shared it with sees current data without downloading anything. Connecting Google Sheets, Dropbox, or Box requires a GravityKit license that includes [GravityExport](https://www.gravitykit.com/products/gravityexport/). #### Will my export’s columns stay the same over time? Each saved export keeps its own field selection and column order, so you can match the structure a receiving system expects. One thing to know if something downstream depends on a fixed structure: the column set is rebuilt at run time from the feed configuration and the form’s current state. Renaming, reordering, or deleting form fields will change the output. Keep the form’s fields stable, or check the export after editing a form. ![](https://www.gravitykit.com/wp-content/uploads/2021/06/Icons.webp) ## Ready to get started? Easily export and share Gravity Forms data. [Get Started](/products/gravityexport/) ### 60,000 Websites powered ### 11 years In business ### 17,000 Happy customers ### 12,000 Updates shipped