---
title: "Managing entry approval in the Gravity Forms Entries screen"
date: 2026-04-23
author: "GravityKit"
link: "https://www.gravitykit.com/docs/gravityview/entry-approval/entry-approval-gravity-forms/"
---

GravityView allows you to [manage entry approval from the front-end of your site](https://www.gravitykit.com/docs/gravityview/entry-approval/entry-approval/). In this article, we will show you how to manage entry approval from the Gravity Forms Entries screen.

### Prefer to Watch the Video?

https://www.youtube.com/watch?v=wFCmNoZQz7c 

## Click on Forms in the Dashboard menu, then click on the "Entries" link of the form you want to moderate entries for

![Dashboard view selecting Entries for managing Space Station Guest List form](https://www.gravitykit.com/wp-content/uploads/2018/09/click-on-forms-in-the-dashboard-menu-then-click-on-the-entries-link-of-the-form-you-want-to-moder.png)

## You will see an entry approval column

![Entry approval column in Gravity Forms Entries screen, showing approval status options for each entry](https://www.gravitykit.com/wp-content/uploads/2018/09/you-will-see-an-entry-approval-column.png)
*You will see a list of entries for the form. There's a column with an astronaut icon (that's our mascot, Floaty!)*

## There are three different approval statuses, represented by their approval icons:

![Not Reviewed, Approved, and Disapproved statuses with corresponding icons](https://www.gravitykit.com/wp-content/uploads/2018/09/there-are-three-different-approval-statuses-represented-by-their-approval-icons-.png)- **Not Reviewed ("Unapproved")** entries are not yet approved or disapproved; they are the default status of entries
- **Approved** entries are represented by a green checkmark
- **Disapproved** entries are shown by a red x

 

## To approve an entry, click on entry approval icon

![Click a checkmark icon to approve an entry in Gravity Forms Entries screen](https://www.gravitykit.com/wp-content/uploads/2018/09/to-approve-an-entry-click-on-entry-approval-icon.png)

## To disapprove an entry, click on entry approval icon again

You can also **disapprove an entry with one click** by holding down both Option and Shift keys while clicking the approval icon. For Windows users, hold down Alt and Shift keys while clicking.

![Click red 'X' icon to disapprove an entry in Gravity Forms Entries screen](https://www.gravitykit.com/wp-content/uploads/2018/09/to-disapprove-an-entry-click-on-entry-approval-icon-again.png)

## To reset the entry approval ("unapprove")
*, click on entry approval icon while holding down the Option or Alt key on your keyboard*![Reset entry approval in Gravity Forms by clicking the approval icon while holding Option/Alt key](https://www.gravitykit.com/wp-content/uploads/2018/09/to-reset-the-entry-approval-click-on-entry-approval-icon-while-holding-down-the-option-or-alt-key-o.png)
*For Mac users, the key name is "option" and is next to the Command key. For Windows users, the key name is Alt*

## To change entry approval status for many entries at once, check the checkbox box next to the entry

![Checkboxes selected for entry approval on Gravity Forms Entries screen](https://www.gravitykit.com/wp-content/uploads/2018/09/to-change-entry-approval-status-for-many-entries-at-once-check-the-checkbox-box-next-to-the-entry.png)

## Then at the top of the table in the "Bulk Actions" dropdown, select one of the GravityView approval options

![Dropdown menu under Bulk Actions in Gravity Forms with options like Approve, Disapprove, and Reset Approval](https://www.gravitykit.com/wp-content/uploads/2018/09/then-at-the-top-of-the-table-in-the-bulk-actions-dropdown-select-one-of-the-gravityview-approval-.png)

## Then click the Apply button

![Entries with checkboxes are selected for approval in Gravity Forms. The "Apply" button is ready to be clicked](https://www.gravitykit.com/wp-content/uploads/2018/09/then-click-the-apply-button.png)

## The entries you checked will be updated.

![Gravity Forms entry list with approval checkmarks next to names for bulk actions management](https://www.gravitykit.com/wp-content/uploads/2018/09/the-entries-you-checked-will-be-updated.png)**New in GravityView 3.0:** you can also approve or disapprove multiple entries at once from the front end, without opening the WordPress dashboard. Add the [Frontend Bulk Actions widget](https://www.gravitykit.com/docs/gravityview/getting-started-gravityview/frontend-bulk-actions/)
*to a Table View, and users who can moderate entries can select several rows and apply Approve or Disapprove right from the page*