---
title: "Customizing emails sent by the Entry Notes field"
date: 2026-04-23
author: "GravityKit"
link: "https://www.gravitykit.com/docs/gravityview/customizing-your-views/customizing-emails-sent-by-entry-notes/"
---

GravityView allows you to display, add, and delete entry notes from the front end of your website.

You can also email a copy of the recently-added note to another person:

![Dropdown option selected for emailing a note; options include email addresses and adding a new address](https://www.gravitykit.com/wp-content/uploads/2025/10/file-2EaHVtobXl.jpg)
*!*[Customized email form with user, email selection, and subject fields](https://www.gravitykit.com/wp-content/uploads/2025/10/file-UZXlL9VvSN.jpg)Here's how that email (from the example above) will look:

![Email from GravityView with subject and body text, including a URL link for viewing entry details](https://www.gravitykit.com/wp-content/uploads/2025/10/file-SVmZTmftNZ.jpg)
Let's say we want to make the *note body* more noticeable. Let's wrap the body message with an `` HTML tag. Here's the code to do that:
```
/**
   * Modify the entry note email content by wrapping the message in an H2 tag.
   *
   * @param array $email_settings {
   *     Values being passed to the GVCommon::send_email() method.
   *
   *     @type string       $from           The "From" email address.
   *     @type string       $to             The recipient email address.
   *     @type string|false $bcc            BCC email address, or false if none.
   *     @type string       $reply_to       Reply-to email address.
   *     @type string       $subject        Email subject line.
   *     @type string       $message        Email message content (HTML or plain text).
   *     @type string       $from_name      The "From" name.
   *     @type string       $message_format Either 'html' or 'text'.
   *     @type array        $entry          The Gravity Forms entry array.
   *     @type string       $email_footer   Footer text to be appended to the message.
   * }
   *
   * @return array Modified email settings array with the same structure as input.
   */
  function gv_modify_notes_email_content( $email_settings ) {
      // Wrap the message content in an H2 tag for emphasis.
      $email_settings['message'] = '' . $email_settings['message'] . '';

      return $email_settings;
  }
  add_filter( 'gravityview/field/notes/email_content', 'gv_modify_notes_email_content' );
```

```
/**
   * Modify the entry note email content by wrapping the message in an H2 tag.
   *
   * @param array $email_settings {
   *     Values being passed to the GVCommon::send_email() method.
   *
   *     @type string       $from           The "From" email address.
   *     @type string       $to             The recipient email address.
   *     @type string|false $bcc            BCC email address, or false if none.
   *     @type string       $reply_to       Reply-to email address.
   *     @type string       $subject        Email subject line.
   *     @type string       $message        Email message content (HTML or plain text).
   *     @type string       $from_name      The "From" name.
   *     @type string       $message_format Either 'html' or 'text'.
   *     @type array        $entry          The Gravity Forms entry array.
   *     @type string       $email_footer   Footer text to be appended to the message.
   * }
   *
   * @return array Modified email settings array with the same structure as input.
   */
  function gv_modify_notes_email_content( $email_settings ) {
      // Wrap the message content in an H2 tag for emphasis.
      $email_settings['message'] = '' . $email_settings['message'] . '';

      return $email_settings;
  }
  add_filter( 'gravityview/field/notes/email_content', 'gv_modify_notes_email_content' );
```

Finally, here is how the emails will look after our little customization:

![Email showing a note with subject, body, and link sent from GravityView website](https://www.gravitykit.com/wp-content/uploads/2025/10/file-Sy5HUH0X2B.jpg)
The email footer and `wpautop()` processing are applied after this filter, so your HTML modifications will be preserved in the final email
Read here how to add these code samples to your website: [Where to put code samples.](https://www.gravitykit.com/docs/gravityview/customizing-your-views/where-to-put-code-samples/)